AT Rules for 2007 AT Contest

SPONSOR:
The Camera Club Council of Hawaii.

DEADLINE:
August 15th of each year. All entries must be in the hands of the Contest and Exhibition Committee on this date.

COMMITTEE:
The Contest is conducted by the President of the Council and one member chosen by each Council Club. The Council President will provide clubs with copies of the rules and entry forms which must accompany all entries. The Committee, by majority vote, may settle questions relating to the rules. Only the judges may make value judgment on the entries. The Committee is responsible for selecting the judges, of whom there shall be at least three. The Committee will give each club a complete tabulation of the results of the judging within two weeks of judging.

GENERAL PROVISIONS:
The Contest is open to all Camera Clubs affiliated with the Camera Club Council of Hawaii (CCCH) in good standing. Each participating Club must have their dues paid up by the August 15th deadline. Each Club may enter a maximum of 15 Monochrome Prints, 15 Color Prints, 15 Slides, 5 Slide Essays, 5 Videos, and 5 Open Category entries. Individual limit is 2 per category where club limit is 15, and 1 per category where club limit is 5. No individual may submit through more than one Club. Pictures entered in one category may not be duplicates or closely similar to pictures by the same exhibitor in any other category. There must be a minimum of 5 entries from at least 2 different Clubs in a category in order to conduct a contest in that category. If this provision is not met, that category ‘s contest will be declared null and void for lack of “competition”.

DEFINITION OF “DIGITALLY-ENHANCED” & “NON-ENHANCED”:
Digitally-enhanced entries will be considered separately from “non-enhanced” digital images. Such enhanced images are to be entered in the OPEN CATEGORY only. The following modifications may be made to any entered image, whether by digital or traditional means, and that image will still be considered “non-enhanced”:
1. Cropping
2. Adjusting exposure (contrast, lightness/”dodging” & darkness/”burning”)
3. Color balance & saturation.

CATEGORIES:
1. MONOCHROME PRINTS
All prints must be mounted. Size of mounts is limited to 16x20 inches. Pictures must be taken by the exhibitor via film or digital means, but may be processed by the exhibitor or commercially. No hand coloring. Toned prints or prints made on colored stock are acceptable as long as the print is “monochrome”. If there is more than one color in the finished product, it must be entered in the COLOR PRINTS category.

2. COLOR PRINTS
All prints must be mounted. Size of mounts is limited to 16x20 inches. Hand
colored black & white prints will be placed in this category.

3. SLIDES
Only 2x2 inches mounts are eligible. Black & white and other “monochrome slides are also permitted. Non-enhanced digitally-projected “slide” entries are also accepted.


4. SLIDE ESSAYS
Only 2x2 inches mounts are eligible. Minimum of 3 and maximum of 15 slides per essay. Essays may be any related group of slides dealing with a sequential operation or a series of slides related to a common theme. Non-enhanced digitally-projected “slide” entries are also accepted.

5. OPEN CATEGORY
This is a category that anticipates the new technologies in photography. The finished product must contain photography in its creation. Maximum print size is 16x20 inches. Entrants who submit three-dimensional or other forms of work will be required to pay the shipping costs (to and from), insurance charges, and other related expenses involved. Also, neither the Council nor the Contest Committee will be held liable for any damages to the item submitted for judging.

ELIGIBILITY:
There is no time limit as to when the pictures were taken. However, no pictures previously accepted in the Allen-Tarleton Contest are eligible. This also means that a slide or digital image accepted in the Slide Category may not be printed and entered in any Print category, and vice versa, nor may a slide included in a Slide Essay be entered in the individual Slides Category. To be eligible to enter the Allen-Tarleton Memorial Contest, an entry must not have been shown or entered in any other competition. “Midyear Slide Contest” entrants are acceptable.

PREPARATION FOR SUBMISSION:
SLIDES – All slides must have a spot at the lower left corner when the slides are viewed normally (upper right when placed in a projection tray). They must also have the exhibitor’s full name, mailing address, title and club affiliation on each slide. See diagram below:



DIGITAL FILES – All digital files are to be in JPEG format, and no larger than 5MB in size. The file name shall be the title of the image. Submission can be made via email, jump drive, CF card or CD, and must include the exhibitor’s full name, mailing address, and club affiliation.

MONOCHROME, COLOR and OPEN CATEGORY prints must be mounted and have the exhibitor’s full name, mailing address, title and club affiliation on the back of the mount in the upper left corner. No title or exhibitor’s name will be permitted on the front of any print. Hanging devices, metal or otherwise, are not permitted on prints.

JUDGING:
All entries will be judged on a point scale of 1-100 by each judge (of which there shall be at least 3).

CLUB SCORING:
Points scored will be assigned to the submitting club – only entries scoring 70% or more of the total possible points are counted in the final tabulation of points scored by the club in each category to determine its standing in that category. The total points of all categories will determine the club standing for the Allen-Tarleton Trophy which is presented to the overall winner.

AWARDS:
1 Sponsored Prize for 1st place in each category
Framed Certificates for 1st, 2nd and 3rd places in each category

After the contest, if there is one entry that the judges consider to be so outstanding that it merits special recognition, they may award that entry with an additional award. The judges’ decisions are final.

RESPONSIBILITY:
The Council and its members agree to take care of all entries, but cannot guarantee against loss or damage, nor assume financial responsibility.

ACCEPTANCE:
Submission of entries signifies acceptance of these rules.

Proposed Constitution Changes by Maui CC

CONSTITUTION

CAMERA CLUB COUNCIL OF HAWAI'I

ARTICLE I - NAME

This organization shall be known as the Camera Club Council of Hawai'i.

ARTICLE II - AIMS

The aims of the Council a re: 1) To serve the Camera Clubs of Hawai'i; 2) To further the enjoyment and mastery of photography through co-operation, effort and good fellowship; 3) To recognize individual achievement in and contributions to photography and camera clubs.

ARTICLE III - MEETINGS

Annual meetings of the Council shall be held at a place, date and time to be set by the Board of Directors. All meetings of the Council and the Executive Board shall be conducted in accordance with Roberts Rules of Order.

Each Club shall designate an official spokesman for the annual meeting and he shall cast the Club's vote, and vote any proxy that may be assigned to the Club.

Written proxies may be voted at an annual meeting, but they shall apply only for the specific meeting for which they are issued, and no Camera Club spokesman or member of the Executive Board may vote more than one proxy.

ARTICLE IV - MEMBERSHIP

Any Camera Club, operating in the Hawaiian Islands, State of Hawai'i, and having a membership of at least ten (10), persons may apply for membership, and, upon approval of a majority of the Executive Board, be admitted to membership. Each member Club shall have one vote. Membership of any Club may be suspended, for good and sufficient reason, by action of the Executive Board. The suspended Club shall have the right to appeal suspension, in which case the action of the Executive Board shall be upheld or rescinded by a majority vote of the membership.

Affiliate Clubs: Clubs with less than ten (10) members but at least three active members, may join as an affiliate club. Affiliate clubs do not have a vote as delineated above.

ARTICLE V - OFFICERS

The following shall be elected by the Board: 1) President; 2) a Vice President for every island on which there is a Council Club; 3) Secretary; and 4) Treasurer.


ARTICLE VI - GOVERNANCE

There shall be a board of directors (the Council) composed of the officers in Article V, plus a representative from each island having a member club. Such representative shall represent up to three member clubs from an island. Additional representatives shall be added for each additional three clubs established on an island.

ARTICLE VII - COMMITTEES

The following standing committees shall be established to conduct Council activities as Provided by Article IV of the By-Laws: 1) Convention; 2) and Honors; 3) Exhibition; 2) Nominating; 5) Camera Club Services and 3) Allen-Tarleton Memorial Photography Contest. Chairmen of the standing committees shall be appointed by the President with the approval of the Executive Board. Each Council Club shall have one representative on each standing committee.

Special committees may be appointed by the President as required and discharged by him when they have completed their assignment.

ARTICLE VIII - EXECUTIVE BOARD OF DIRECTORS

The management of the Council business shall be directed by the Executive Board composed of the elected and appointed officers (per ARTICLE V above), the chairmen of the standing committees, and the past president, ex-officio. The Executive Board shall meet as often as necessary to transact the business of the Council.

The majority of the Board shall constitute a quorum.

Written proxies may be voted, but they shall apply for the specific meeting for which they are issued, and no member of the Board may vote more than one proxy.

ARTICLE IX - AMENDMENTS

Amendments to the Constitution may be proposed by any Member Club to the Executive Board and, if approved, may be incorporated into this Constitution if approved by a two-thirds majority at a membership meeting.

Amendments to the By-Laws of this Constitution may be proposed by a Member Club to the Executive Board and, if approved, become a part of the By-Laws if approved by a majority vote at the membership annual meeting.

Proposed amendments may be submitted by any member club, having been approved by a majority vote of that club's members, to the other member clubs. Those member clubs shall then vote to accept or decline the proposed amendments. When there is a clear majority result, the Board shall announce it. Accepted amendments will go into effect at the time of the announcement. Declined amendments will die. Notice of proposed amendments must be given in writing to all Member Clubs at least one month before the date of the membership meeting at which they are to be voted on.

BY-LAWS OF THE CONSTITUTION

CAMERA CLUB COUNCIL OF HAWAI'I


ARTICLE I - DUES

Annual dues shall be $10.00 per club, payable in advance. Each club shall be assessed $1.00 per member per year to help defray the expenses of the Executive Secretary. established by the Board for each year.

The fiscal year shall begin on the day following the last day of the annual meeting and continue through the last day of the ensuing annual meeting.

ARTICLE II - ELECTIONS

Council Officers shall be elected annually.

The President shall appoint a Nominating Committee composed of one representative from each member club. The Nominating Committee will prepare a single slate of nominees and obtain the agreement from the nominees to serve if elected. The Chairman shall present the slate at the annual meeting. Additional nominations can be made from the floor. A secret written ballot shall then be taken, if necessary. Each Council Club shall have one vote. No President may serve more than one term as President within a five year period.

Vacancies in Council offices shall be filled by the President, subject to the approval of the Executive Board. Vacancy of the President's office shall be filled by advancement of the Vice President for the island on which the President resides.

Council members shall be elected for a two year term, with a limit of three consecutive terms. Such Council members must come from either a member or an affiliate club. In order to provide continuity, the initial representative from Maui shall serve an initial term of one year, the representative from Hawai'i County shall serve an initial term of two years, and the representative from Oahu shall serve an initial term of three years.

ARTICLE III - DUTIES OF THE OFFICERS

Duties of the President shall be: To preside at all Council meetings and Executive Board meetings: to appoint chairmen of all committees; to act as Council Spokesman; to generally supervise and keep in touch with all Council activities; and to reply promptly to all Council correspondence directed to him/her.

Duties of the Vice Presidents shall be: To assume duties of the President in his/her absence (applies only to the Vice President on the island on which the President resides); to represent the President and the Executive Board on their respective islands; to maintain liaison with Council clubs; to reply promptly to all Council correspondence directed to them; and to act as Council director on the Executive Board.

Duties of the Secretary shall be: To keep minutes of all meetings. To forward Council records to the next Executive Board within one month after the last day of the Annual Meeting.

Duties of the Treasurer shall be: To act as Treasurer of the Annual Convention and to forward hisall records and all Council Funds to the next Executive Board within thirty days of the closing of the Annual Convention; (all Council checks are to be signed by the Treasurer, and counter-signed by the President); and to act as a Council director on the Executive Board.

ARTICLE IV - DUTIES OF COMMITTEES

The activities of the Council Committees shall be determined by the Board of Directors. The activities decided upon shall thereafter be carried out by the committee chairs and members appointed to the respective committees. Committee chairmenpersons shall prepare written reports of activities and progress periodically for presentation to the Board of Directors or the membership. The standing committees: 1) Convention and Honors, 2) Allen Tarleton, and 3) Nominating shall follow the existing rules as amended.

Committees shall exist for specified purposes for limited periods of time and shall disband when their duties are fulfilled. In the case of the standing committees the members shall be selected each year at the Annual Convention and shall serve until their respective responsibilities have been fulfilled.

ARTICLE V - QUORUM

A quorum of the membership for the purpose of conducting Council business shall consist of not less than a majority vote of the member Clubs. Each club shall have one vote, and their club vote on the matter shall be tallied before the Annual meeting in order that their votes may be cast according to their wishes at the meeting. The results of the vote will then be tallied and announced to each club to verify their desires, and after written confirmation from the various clubs, it will be accepted or rejected according to the latter survey.

Proposed AT Contest Rules by Maui CC

SPONSOR:
The Camera Club Council of Hawaii.

DEADLINE:
August 15th of each year. All entries must be in the hands of the Allen-Tarleton Memorial Photography Contest Committee on this date.

COMMITTEE:
The Contest is conducted by the President of the Council and one member chosen from each Council Club. The Council President will provide clubs with copies of the rules and entry forms well in advance of the deadline. The completed entry forms must accompany all entries. The Committee, by majority vote, may settle questions relating to the rules. Only the judges may make value judgment on the entries. The Committee is responsible for selecting the judges, of whom there shall be at least three. The Committee will give each club a complete tabulation of the results of the judging within two weeks of judging.

GENERAL PROVISIONS:
The Contest is open to all Camera Clubs affiliated with the Camera Club Council of Hawaii (CCCH) in good standing. Each participating Club must have their dues paid up by the August 15th deadline, to offset shipping and handling costs. Each Club may enter a maximum of 15 Monochrome Prints, 15 Color Prints, 10+10 Projected Images (Slides + Digital Files), 5+5 Projected Essays (Slides + Digital Files), and 15 Open Category entries. Individual limit is 2 per category where club limit is 10 or 15, and 1 per category where club limit is 5. No individual may submit through more than one Club. Pictures entered in one category may not be duplicates or closely similar to pictures by the same exhibitor in any other category. There must be a minimum of 5 entries from at least 2 different Clubs in a category in order to conduct a contest in that category. If this provision is not met, that category's contest will be declared null and void for lack of competition.

DEFINITION OF DIGITALLY-ENHANCED & NON-ENHANCED:
Enhanced entries will be considered separately from non-enhanced images. Such Enhanced images are to be entered in the OPEN CATEGORY only. The following modifications may be made to any entered image, whether by digital or traditional means, and that image will still be considered non-enhanced:
1. Cropping
2. Adjusting exposure (contrast, lightness/dodging & darkness/burning, High Dynamic Range)
3. Realistic color balance & saturation.
4. Use of non-textured filters.

CATEGORIES:
1. BLACK & WHITE / MONOCHROME PRINTS
All prints must be mounted. Size of mounts is limited to 16x20 inches. Pictures must be taken by the exhibitor via film or digital means, and may be processed by the exhibitor or commercially. No hand coloring, except in the OPEN category. Toned prints or prints made on colored stock are acceptable as long as the print is monochrome. If there is more than one color in the finished product, it must be entered in the COLOR PRINTS category.

2. COLOR PRINTS
All prints must be mounted. Size of mounts is limited to 16x20 inches maximum.
Hand colored black & white prints will be placed in this category.

3. SLIDES/PROJECTED IMAGES
a. Traditional film slides: Only 2x2 inch mounts are eligible.
b. Non-enhanced digital images. See PREPARATION FOR SUBMISSION.
Note: Black & white and other monochrome slides/images are also
permitted in both of these sub-categories.

4. SLIDE/PROJECTED IMAGE ESSAYS
Essays may be any related group of slides/images dealing with a sequential operation or a series of slides/images related to a common theme. Minimum of 3 and maximum of 15 slides/images per essay.

a. Traditional film slides: Only 2x2 inch mounts are eligible. The slides must include sequential numbering.
b. Non-enhanced digital images. See PREPARATION FOR SUBMISSION.
Note: Black & white and other monochrome slides/images are also
permitted in both of these sub-categories.

5. OPEN CATEGORY
This is a category that anticipates the new technologies in photography, which includes montages, along with any images printed on alternative media, short digital films &/or Powerpoint/Keynote presentations, etc. The finished product must contain photography in its creation. Maximum print size is 16x20 inches. Digital submissions may require the entrant to provide the necessary hardware/software support. Entrants who submit three-dimensional or other forms of work will be required to pay the shipping costs (to and from), insurance charges, and other related expenses involved. Also, neither the Council nor the Contest Committee will be held liable for any damages to the item(s) submitted for judging.

ELIGIBILITY:
There is no time limit as to when the pictures were taken. However, no pictures previously accepted in the Allen-Tarleton Contest are eligible. This also means that a slide or digital image accepted in the Projected Image/Essay Categories may not be printed and entered in any Print category, and vice versa, nor may an image included in a Projected Image Essay be entered in the individual Projected Image Category. To be eligible to enter the Allen-Tarleton Memorial Contest, an entry must not have been shown or entered in any other Statewide, Nationwide or International competition. Local & Midyear Slide Contest entrants are acceptable.

ENTRY FEE:
Each entry shall have a fee of $2.00 to be eligible. Entry fees are to cover the costs of awards as well as refreshments for those involved in the judging session.

PREPARATION FOR SUBMISSION:
SLIDES - All slides must have a spot at the lower left corner when the slides are viewed normally (upper right when placed in a projection tray). They must also have the exhibitor's full name, mailing address, title and club affiliation on each slide. See diagram below:

DIGITAL FILES - All digital files are to be in JPEG format, and no larger than 1.5MB in size. The file name shall be the title of the image. In the case of an essay, the file name of each image must have the order it is to be viewed. Ex.: filename1.jpg is the first image to be viewed of the essay titled filename.
Submission can be made via email, jump drive, CF card or CD, and must include the exhibitor's full name, mailing address, and club affiliation.

MONOCHROME & COLOR and OPEN CATEGORY prints are to be on photo or art paper, and must be mounted and have the exhibitor's full name, mailing address, title and club affiliation on the back of the mount in the upper left corner. No title or exhibitor's name will be permitted on the front of any print. Hanging devices, metal or otherwise, are not permitted on prints.

OPEN CATEGORY prints on alternative media must also include the exhibitor's full name, mailing address, title and club affiliation in a location not visible to the judges.

JUDGING:
All entries will be judged on a point scale of 1-100 by each judge (of which there shall be at least 3).

CLUB SCORING:
Points scored will be assigned to the submitting club - only entries scoring 70% or more of the total possible points are counted in the final tabulation of points scored by the club in each category to determine its standing in that category. The total points of all categories will determine the club standing for the Allen-Tarleton Trophy which is presented to the overall winner.

AWARDS:

1 Sponsored Prize for 1st place in each category.

Matted Certificates printed on photo-weight stock for 1st, 2nd and 3rd places in each category and sub-category.
Note: All 1st, 2nd and 3rd place winners wishing to have their winning image(s) on their certificate(s) must submit an 800-pixel JPEG file thereof.

At the conclusion of the judging, if there is one entry that the judges consider to be so outstanding that it merits special recognition, they may award that entry with an additional award. The judges' decisions are final.

RESPONSIBILITY:
The Council and its members agree to take care of all entries, but cannot guarantee against loss or damage, nor assume financial responsibility. The Council and its members also agree to take care of all judges.

ACCEPTANCE:
Submission of entries signifies acceptance of these rules.

Proposed AT Contest Rule Changes by HPC

SPONSOR:
The Camera Club Council of Hawaii.

DEADLINE:
August 15th of each year. All entries must be in the hands of the Contest and Exhibition Committee on this date.

COMMITTEE:
The Contest is conducted by the President of the Council and one member chosen by each Council Club. The Council President will provide clubs with copies of the rules and entry forms which must accompany all entries. The Committee, by majority vote, may settle questions relating to the rules. Only the judges may make value judgment on the entries. The Committee is responsible for selecting the judges, of whom there shall be at least three. The Committee will give each club a complete tabulation of the results of the judging within two weeks of judging.

GENERAL PROVISIONS:
The Contest is open to all Camera Clubs affiliated with the Camera Club Council of Hawaii (CCCH) in good standing. Each participating Club must have their dues paid up by the August 15th deadline. Each Club may enter a maximum of 15 Monochrome Entries, 15 Color Entries, 5 Essays, 5 Open Category entries. Individual limit is 2 per category where club limit is 15, and 1 per category where club limit is 5. No individual may submit through more than one Club. Images entered in one category may not be duplicates or closely similar to images by the same exhibitor in any other category. There must be a minimum of 5 entries from at least 2 different Clubs in a category in order to conduct a contest in that category. If this provision is not met, that category ‘s contest will be declared null and void for lack of “competition”.

CATEGORIES:
1. MONOCHROME / COLOR ENTRIES
Entries must be digital images of a size no larger than 5 megabytes in jpg format and must be submitted by email, or on a CD, DVD or flash/jump drive. The entry’s file name is its title.

2. ESSAYS
Minimum of 3 and maximum of 15 images per essay. Essays may be any related group of images dealing with a sequential operation or a series of images related to a common theme. The file name must have the order in which it is to be viewed. Ex: filename1.jpg is the first image to be viewed of the essay titled “filename.”

3. OPEN CATEGORY
This is a category that anticipates the new technologies in photography. The finished product must contain photography in its creation. Maximum print size is 16x20 inches. Entrants who submit three-dimensional images, prints or other forms of work will be required to pay the shipping costs (to and from), insurance charges, and other related expenses involved. Also, neither the Council nor the Contest Committee will be held liable for any damages to the item submitted for judging.

ELIGIBILITY:
There is no time limit as to when the images were taken. However, no images previously accepted in the Allen-Tarleton Contest are eligible. This also means that an image accepted in one Category may not be entered in any other category. To be eligible to enter the Allen-Tarleton Memorial Contest, an entry must not have been shown or accepted in any other Statewide, Nationwide or International competition. “Midyear Slide Contest” entrants are acceptable.

ENTRY FEE:
Each entry shall have a fee of $2.00 to be eligible.

PREPARATION FOR SUBMISSION:

DIGITAL FILES – All digital files are to be in JPEG format, and no larger than 5MB in size. The file name shall be the title of the image. Submission can be made via email, or on a flash/jump drive, DVD or CD,and must include the exhibitor’s full name, mailing address, and club affiliation.

OPEN CATEGORY - Entries that are not digital images must be mounted and have the exhibitor’s full name, mailing address, title and club affiliation on the back of the mount in the upper left corner. No title or exhibitor’s name will be permitted on the front of any entry. Hanging devices, metal or otherwise, are not permitted on entries.

JUDGING:
All entries will be judged on a point scale of 1-100 by each judge (of which there shall be at least 3).

CLUB SCORING:
Points scored will be assigned to the submitting club – only entries scoring 70% or more of the total possible points are counted in the final tabulation of points scored by the club in each category to determine its standing in that category. The total points of all categories will determine the club standing for the Allen-Tarleton Trophy which is presented to the overall winner.

AWARDS:
1. An award of a sum equal to the total of the entry fees divided by each category for the 1st place in each category;

2. Framed Certificates for 1st, 2nd and 3rd places in each category;

3. One entry that the judges consider to be “The Best of Show” shall receive the sponsored prize. The judges’ decisions are final.

4. The above awards are the minimum required. The sponsoring club may choose to add to these prizes.

EXHIBITION:
The sponsoring club is encouraged to exhibit in a public setting the accepted entries. Such sponsoring club may require that the entries be printed no larger than 16 inches by 20 inches, be mounted and have hanging devices installed.

RESPONSIBILITY:
The Council and its members agree to take care of all entries, but cannot guarantee against loss or damage, nor assume financial responsibility.

ACCEPTANCE:
Submission of entries signifies acceptance of these rules.