Proposed AT Contest Rule Changes by HPC

SPONSOR:
The Camera Club Council of Hawaii.

DEADLINE:
August 15th of each year. All entries must be in the hands of the Contest and Exhibition Committee on this date.

COMMITTEE:
The Contest is conducted by the President of the Council and one member chosen by each Council Club. The Council President will provide clubs with copies of the rules and entry forms which must accompany all entries. The Committee, by majority vote, may settle questions relating to the rules. Only the judges may make value judgment on the entries. The Committee is responsible for selecting the judges, of whom there shall be at least three. The Committee will give each club a complete tabulation of the results of the judging within two weeks of judging.

GENERAL PROVISIONS:
The Contest is open to all Camera Clubs affiliated with the Camera Club Council of Hawaii (CCCH) in good standing. Each participating Club must have their dues paid up by the August 15th deadline. Each Club may enter a maximum of 15 Monochrome Entries, 15 Color Entries, 5 Essays, 5 Open Category entries. Individual limit is 2 per category where club limit is 15, and 1 per category where club limit is 5. No individual may submit through more than one Club. Images entered in one category may not be duplicates or closely similar to images by the same exhibitor in any other category. There must be a minimum of 5 entries from at least 2 different Clubs in a category in order to conduct a contest in that category. If this provision is not met, that category ‘s contest will be declared null and void for lack of “competition”.

CATEGORIES:
1. MONOCHROME / COLOR ENTRIES
Entries must be digital images of a size no larger than 5 megabytes in jpg format and must be submitted by email, or on a CD, DVD or flash/jump drive. The entry’s file name is its title.

2. ESSAYS
Minimum of 3 and maximum of 15 images per essay. Essays may be any related group of images dealing with a sequential operation or a series of images related to a common theme. The file name must have the order in which it is to be viewed. Ex: filename1.jpg is the first image to be viewed of the essay titled “filename.”

3. OPEN CATEGORY
This is a category that anticipates the new technologies in photography. The finished product must contain photography in its creation. Maximum print size is 16x20 inches. Entrants who submit three-dimensional images, prints or other forms of work will be required to pay the shipping costs (to and from), insurance charges, and other related expenses involved. Also, neither the Council nor the Contest Committee will be held liable for any damages to the item submitted for judging.

ELIGIBILITY:
There is no time limit as to when the images were taken. However, no images previously accepted in the Allen-Tarleton Contest are eligible. This also means that an image accepted in one Category may not be entered in any other category. To be eligible to enter the Allen-Tarleton Memorial Contest, an entry must not have been shown or accepted in any other Statewide, Nationwide or International competition. “Midyear Slide Contest” entrants are acceptable.

ENTRY FEE:
Each entry shall have a fee of $2.00 to be eligible.

PREPARATION FOR SUBMISSION:

DIGITAL FILES – All digital files are to be in JPEG format, and no larger than 5MB in size. The file name shall be the title of the image. Submission can be made via email, or on a flash/jump drive, DVD or CD,and must include the exhibitor’s full name, mailing address, and club affiliation.

OPEN CATEGORY - Entries that are not digital images must be mounted and have the exhibitor’s full name, mailing address, title and club affiliation on the back of the mount in the upper left corner. No title or exhibitor’s name will be permitted on the front of any entry. Hanging devices, metal or otherwise, are not permitted on entries.

JUDGING:
All entries will be judged on a point scale of 1-100 by each judge (of which there shall be at least 3).

CLUB SCORING:
Points scored will be assigned to the submitting club – only entries scoring 70% or more of the total possible points are counted in the final tabulation of points scored by the club in each category to determine its standing in that category. The total points of all categories will determine the club standing for the Allen-Tarleton Trophy which is presented to the overall winner.

AWARDS:
1. An award of a sum equal to the total of the entry fees divided by each category for the 1st place in each category;

2. Framed Certificates for 1st, 2nd and 3rd places in each category;

3. One entry that the judges consider to be “The Best of Show” shall receive the sponsored prize. The judges’ decisions are final.

4. The above awards are the minimum required. The sponsoring club may choose to add to these prizes.

EXHIBITION:
The sponsoring club is encouraged to exhibit in a public setting the accepted entries. Such sponsoring club may require that the entries be printed no larger than 16 inches by 20 inches, be mounted and have hanging devices installed.

RESPONSIBILITY:
The Council and its members agree to take care of all entries, but cannot guarantee against loss or damage, nor assume financial responsibility.

ACCEPTANCE:
Submission of entries signifies acceptance of these rules.