Proposed Constitution Changes by Maui CC

CONSTITUTION

CAMERA CLUB COUNCIL OF HAWAI'I

ARTICLE I - NAME

This organization shall be known as the Camera Club Council of Hawai'i.

ARTICLE II - AIMS

The aims of the Council a re: 1) To serve the Camera Clubs of Hawai'i; 2) To further the enjoyment and mastery of photography through co-operation, effort and good fellowship; 3) To recognize individual achievement in and contributions to photography and camera clubs.

ARTICLE III - MEETINGS

Annual meetings of the Council shall be held at a place, date and time to be set by the Board of Directors. All meetings of the Council and the Executive Board shall be conducted in accordance with Roberts Rules of Order.

Each Club shall designate an official spokesman for the annual meeting and he shall cast the Club's vote, and vote any proxy that may be assigned to the Club.

Written proxies may be voted at an annual meeting, but they shall apply only for the specific meeting for which they are issued, and no Camera Club spokesman or member of the Executive Board may vote more than one proxy.

ARTICLE IV - MEMBERSHIP

Any Camera Club, operating in the Hawaiian Islands, State of Hawai'i, and having a membership of at least ten (10), persons may apply for membership, and, upon approval of a majority of the Executive Board, be admitted to membership. Each member Club shall have one vote. Membership of any Club may be suspended, for good and sufficient reason, by action of the Executive Board. The suspended Club shall have the right to appeal suspension, in which case the action of the Executive Board shall be upheld or rescinded by a majority vote of the membership.

Affiliate Clubs: Clubs with less than ten (10) members but at least three active members, may join as an affiliate club. Affiliate clubs do not have a vote as delineated above.

ARTICLE V - OFFICERS

The following shall be elected by the Board: 1) President; 2) a Vice President for every island on which there is a Council Club; 3) Secretary; and 4) Treasurer.


ARTICLE VI - GOVERNANCE

There shall be a board of directors (the Council) composed of the officers in Article V, plus a representative from each island having a member club. Such representative shall represent up to three member clubs from an island. Additional representatives shall be added for each additional three clubs established on an island.

ARTICLE VII - COMMITTEES

The following standing committees shall be established to conduct Council activities as Provided by Article IV of the By-Laws: 1) Convention; 2) and Honors; 3) Exhibition; 2) Nominating; 5) Camera Club Services and 3) Allen-Tarleton Memorial Photography Contest. Chairmen of the standing committees shall be appointed by the President with the approval of the Executive Board. Each Council Club shall have one representative on each standing committee.

Special committees may be appointed by the President as required and discharged by him when they have completed their assignment.

ARTICLE VIII - EXECUTIVE BOARD OF DIRECTORS

The management of the Council business shall be directed by the Executive Board composed of the elected and appointed officers (per ARTICLE V above), the chairmen of the standing committees, and the past president, ex-officio. The Executive Board shall meet as often as necessary to transact the business of the Council.

The majority of the Board shall constitute a quorum.

Written proxies may be voted, but they shall apply for the specific meeting for which they are issued, and no member of the Board may vote more than one proxy.

ARTICLE IX - AMENDMENTS

Amendments to the Constitution may be proposed by any Member Club to the Executive Board and, if approved, may be incorporated into this Constitution if approved by a two-thirds majority at a membership meeting.

Amendments to the By-Laws of this Constitution may be proposed by a Member Club to the Executive Board and, if approved, become a part of the By-Laws if approved by a majority vote at the membership annual meeting.

Proposed amendments may be submitted by any member club, having been approved by a majority vote of that club's members, to the other member clubs. Those member clubs shall then vote to accept or decline the proposed amendments. When there is a clear majority result, the Board shall announce it. Accepted amendments will go into effect at the time of the announcement. Declined amendments will die. Notice of proposed amendments must be given in writing to all Member Clubs at least one month before the date of the membership meeting at which they are to be voted on.

BY-LAWS OF THE CONSTITUTION

CAMERA CLUB COUNCIL OF HAWAI'I


ARTICLE I - DUES

Annual dues shall be $10.00 per club, payable in advance. Each club shall be assessed $1.00 per member per year to help defray the expenses of the Executive Secretary. established by the Board for each year.

The fiscal year shall begin on the day following the last day of the annual meeting and continue through the last day of the ensuing annual meeting.

ARTICLE II - ELECTIONS

Council Officers shall be elected annually.

The President shall appoint a Nominating Committee composed of one representative from each member club. The Nominating Committee will prepare a single slate of nominees and obtain the agreement from the nominees to serve if elected. The Chairman shall present the slate at the annual meeting. Additional nominations can be made from the floor. A secret written ballot shall then be taken, if necessary. Each Council Club shall have one vote. No President may serve more than one term as President within a five year period.

Vacancies in Council offices shall be filled by the President, subject to the approval of the Executive Board. Vacancy of the President's office shall be filled by advancement of the Vice President for the island on which the President resides.

Council members shall be elected for a two year term, with a limit of three consecutive terms. Such Council members must come from either a member or an affiliate club. In order to provide continuity, the initial representative from Maui shall serve an initial term of one year, the representative from Hawai'i County shall serve an initial term of two years, and the representative from Oahu shall serve an initial term of three years.

ARTICLE III - DUTIES OF THE OFFICERS

Duties of the President shall be: To preside at all Council meetings and Executive Board meetings: to appoint chairmen of all committees; to act as Council Spokesman; to generally supervise and keep in touch with all Council activities; and to reply promptly to all Council correspondence directed to him/her.

Duties of the Vice Presidents shall be: To assume duties of the President in his/her absence (applies only to the Vice President on the island on which the President resides); to represent the President and the Executive Board on their respective islands; to maintain liaison with Council clubs; to reply promptly to all Council correspondence directed to them; and to act as Council director on the Executive Board.

Duties of the Secretary shall be: To keep minutes of all meetings. To forward Council records to the next Executive Board within one month after the last day of the Annual Meeting.

Duties of the Treasurer shall be: To act as Treasurer of the Annual Convention and to forward hisall records and all Council Funds to the next Executive Board within thirty days of the closing of the Annual Convention; (all Council checks are to be signed by the Treasurer, and counter-signed by the President); and to act as a Council director on the Executive Board.

ARTICLE IV - DUTIES OF COMMITTEES

The activities of the Council Committees shall be determined by the Board of Directors. The activities decided upon shall thereafter be carried out by the committee chairs and members appointed to the respective committees. Committee chairmenpersons shall prepare written reports of activities and progress periodically for presentation to the Board of Directors or the membership. The standing committees: 1) Convention and Honors, 2) Allen Tarleton, and 3) Nominating shall follow the existing rules as amended.

Committees shall exist for specified purposes for limited periods of time and shall disband when their duties are fulfilled. In the case of the standing committees the members shall be selected each year at the Annual Convention and shall serve until their respective responsibilities have been fulfilled.

ARTICLE V - QUORUM

A quorum of the membership for the purpose of conducting Council business shall consist of not less than a majority vote of the member Clubs. Each club shall have one vote, and their club vote on the matter shall be tallied before the Annual meeting in order that their votes may be cast according to their wishes at the meeting. The results of the vote will then be tallied and announced to each club to verify their desires, and after written confirmation from the various clubs, it will be accepted or rejected according to the latter survey.